Written consent for reproduction/publication/commercial use must be obtained from the Head of Special Collections, Brotherton Library (or delegate) in addition to the consent of the copyright owner (when applicable) prior to a copy being supplied to me. I understand that if the declaration is false in a material particular, the copy supplied to me by you will be an infringing copy, and that I shall be liable for infringement of copyright as if I had made the copy myself. I understand that supply of this material by the Library does NOT confer the right to reproduce or publish it. You may request for the information to be deleted before the 6 years elapse by emailing information is kept securely and accessible only to limited University staff members.Ĭonditions of Visiting Special Collections The information will be kept for 6 years in our collections management databases EMu and Alma. We will use the information in this form to process your request to access protected material. I understand that I shall become responsible for compliance with the EU and UK GDPR and DPA as a data controller in relation to any processing by me of personal data obtained from the above records and undertake to dispose of this data in an appropriate manner when it is no longer required for my research. I will not make the results of my research available in a form that identifies any data subject without the consent in writing of the data subject. My research will not be used to support measures or decisions with respect to particular individuals and will not cause or be likely to cause substantial damage or substantial distress to any person who is the subject of those data while he or she is alive or likely to be alive (assuming a lifespan of 100 years). I request permission to consult the records named above and agree to make use of any personal data contained therein in compliance with the General Data Protection Regulations (EU and UK GDPR) and Data Protection Act (DPA) 2018. Researchers who process personal data for historical, scientific or statistical research are exempt from this requirement only if the results of the research/any resulting statistics are not be made available in a form which identifies data subjects.įurther guidance on the act can be found on the Information Commissioners Office website. The GDPR requires that data subjects are notified if their personal data is processed. You must respect the confidentiality of any documents and information not connected with your research but which you have seen in the course of it.You must store any personal data that you extract from the archive securely and dispose of it safely when you no longer need it.You must anonymise identities when note-taking, in results of research and statistics If this is not possible then you must seek the consent of identifiable individuals prior to publishing your research.

You must not use data to support measures or decisions concerning individuals.

You must not cause substantial damage or distress to data subjects.

This means that you have certain responsibilities: Access to particularly sensitive material may need to be discussed with the Associate Director: Special Collections & Galleries and will depend on the purpose of use.Īs a researcher, you are responsible for any personal data concerning living individuals that you take away from Special Collections (including any notes, digital images and/or photocopies). Other material will be available in part, or subject to certain protections. Some material will not be available at all. Please do not expect to access protected material on the day it is requested. This may take some time, depending on the size and nature of the material. We will assess your request in line with the National Archives Guide to Archiving Personal Data.

Your application for access to protected material will be reviewed and we will contact you to communicate our decision. You are required to submit an application for access to protected material below before we can process your request.

The material you have requested is subject to the General Data Protection Regulation (GDPR) and the Data Protection Act (DPA) 2018. Application for access to protected material

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